16 October 2012

How I use my calendar

Not my calendar, but very similar
I've written about my organizational methods before. I've talked about my task lists and my day planners. But that was when I was a freelance writer. Now that I have a traditional job as a marketing writer, my methods have changed.

I'm the type of person who has to write things down. That's why I make lists (almost) compulsively. And now that I work part of the week in the office and part of the week from home, it's even more important for me to keep track of my projects and deadlines. So my calendar has become a task list and planner in one.

The planner I use has monthly and weekly pages. I use the weekly pages for everything from appointments and birthdays to my tasks and deadlines for the day. I use the monthly pages as an overview of deadlines, appointments, meetings, and events.

It looks messy, but it helps keep me on top of everything. It also helps me see what days I have time to do other things (coffee with friends, for example). Days that aren't completely full of scribbles might have room for something.

Of course, there are things that need to stand out (like Tink's doctors' appointments), so anything that's important and personal gets highlighted in yellow, and anything that's important and work-related (like a conference or retreat) gets highlighted in pink. That's just enough to allow those items to stand out on my calendar.

Examples of my task lists
I still make weekly task lists, and then use those lists to create my daily lists within the planner. I've started keeping my weekly task lists in my planner with a paperclip so everything is together.

It may not be the most effective organizational method, but it works really well for me. I'm able to keep everything together, stay on top of my projects and deadlines, and have it in a format that can come with me everywhere I go.

How do you stay organized?


  1. I don't, alas! But a calendar does sound like a good idea. I guess it helps to write things down. I need one to keep a budget, too. Otherwise I forget where I spend my money!

  2. Calendars can be very useful tools!


Add a little caffeine to my life...